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Record Nations Publishes Document Scanning Industry Trends of 2010 Document scanning

admin — Wed, 23 Feb 2011 20:00:03 +0000

Denver, CO (PRWEB) February 16, 2011

Record Nations, a national network of document scanning services, has released the results of the top scanning trends for 2010. The company helped thousands of companies digitize their records last year. The incoming service requests were analyzed to create an overview of the records management industry. They have extrapolated the top four trends in scanning for 2010.

The study shows the biggest change in the scanning industry is the volume of digitization done at medical offices. They are increasingly converting their offices to Electronic Health Records (EHRs). The trend can be partially tracked back to the grants in the economic stimulus package and new Medicaid payment requirements for EHR compatibility. Doctors are looking for solutions to maintain their Medicaid rates.

The rate of medical record scanning grew 22% in 2010

The second biggest trend that Record Nations observed was businesses looking to recover space. This covers all the storage closets and offices that are filled with records. During the economic downturn, many small business owners have opted to store their documents internally rather then spending money for off site record storage or scanning services. Now, as companies look to expand they need the space back to grow.

Scanning requests to get space back were up 11% for the year

The third trend from the Record Nations study was a response to the poor economy. “Unfortunately, we saw a large number of scanning requests from businesses that were closing the first half of the year,” says Steve Hastert, President of Record Nations. “The officers know that they have to store the business records for seven years, and they are looking for a cost-effective solution.”

Requests from closing businesses increased 8% in 2010

The fourth trend according to the Record Nations study, points to the influence of the “green” movement. Historically more businesses wanted to scan their records for efficiency reasons. Now, there is more interest in electronic records to make the office paperless so it is environmentally friendly.

Requests due to “environmental” considerations showed a 4% increase

The overarching trend continues to be a move away from paper records to digital ones. “It will be decades but the march towards the true paperless office continues,” says Hastert. “I would contribute the move to be mostly about the average age of the workforce. Younger workers prefer electronic records to paper.” He calls the move to electronic records more of an evolution than a revolution.

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Document scanning

Question by milkcat: How to find document scanning service for personal use?
I need to scan only 1 document and send it to someone by email for my job hunting. Where can I get it scanned? I searched the internet, and i can find scanning companies for business use but not personal use…i just need to get only 1 piece of paper scanned…
I also checked Fedex/kinko’s website, and couldnt find scanning service…does anybody know how i can scan my personal document??

Best answer:

Answer by NiceOne
Even if the Fedex/Kinko’s Web site doesn’t say anything, I can pretty much guarantee that they do have scanning services available. I have been in 8 or 10 different Fedex/Kinko stores in a couple of different cities, and it is always available. So, just go there and have them do it.

The competing stores, like the UPS Store and the copy/print shops, also seem to offer scanning, so if one of those is more convenient for you, just stop in there.

One more suggestion, if your resume is currently on your computer: Since you are sending your resume by e-mail, why not just attach it as a Word document? Or, if you have the option to “Save as .pdf,” you could send it that way. You may not even need to get it scanned.

Good luck on your (about to be) new job!!

Add your own answer in the comments!

Document scanning

Canon U.S.A. Showcases imageFORMULA Scanning Technologies at the 2011 LegalTech Show Document scanning

admin — Fri, 11 Feb 2011 18:52:01 +0000

Company Will Display Latest imageFORMULA Products for the Legal Sector at the Canon Booth, #1711

Press Release Source: Canon U.S.A., Inc. On Monday January 31, 2011, 9:00 am EST

NEW YORK–(BUSINESS WIRE)– Demonstrating the versatility and benefits of its award-winning document scanning devices, Canon U.S.A., Inc., a leader in digital imaging, will showcase its line of imageFORMULA solutions at LegalTech, the leading technology exposition in the legal arena. Attendees will have the opportunity for hands-on demonstrations of imageFORMULA products designed to meet the demands for precision, security and flexibility in the legal sector, in the Canon booth (Booth #1711) at the New York Hilton Hotel, January 31^st – February 2^nd, 2011.

“Canon is dedicated to addressing the changing needs of law firms and legal departments,” said Jim Rosetta, vice president and general manager, Imaging Systems Group, Canon U.S.A. “We are excited to demonstrate our continued commitment to deliver scanning solutions, designed to improve practice management, collaboration and efficiency.”

Canon will have a variety of its award-winning imageFORMULA devices on display during this year’s show, including:

imageFORMULA P-150 “Scan-tini” Personal Document Scanner: The P-150′s compact size and ease-of-use is ideal for use by “road warriors” and office users in general-purpose distributed document scanning applications, as well as check scanning in remote deposit capture applications. Measuring 11-inches long, 3.7-inches wide, 1.6-inches high and weighing just over two pounds, the P-150 redefines the minimum dimensions of a document scanner with automatic document feeder.
imageFORMULA DR-9050C Production Scanner: A high-volume, high image-quality document scanning solution, the DR-9050C scans at speeds up to 112 ppm/225 ipm¹ in color, grayscale and black and white. The DR-9050C captures images and text with clarity using three-line Contact Image Sensors at up to 600 dots-per-inch optical resolution, and incorporates a dust-free shading mechanism for exceptional image quality.
imageFORMULA ScanFront 300P Network Scanner: The imageFORMULA ScanFront 300P network scanner is a full-featured, easy-to-use and manage device developed to capture, convert and share documents across a network while also improving the security of the data being shared and lowering overall workplace costs. Featuring a fingerprint reader to improve security, the ScanFront 300P is an ideal solution for capturing documents in decentralized environments and improves collaboration by allowing users to capture and share information seamlessly in central and field locations.

Further demonstrating the versatility and compatibility of its image capture devices, Canon U.S.A will feature a software partner, Drivve, showing its Drivve | Image Canon Edition software running in conjunction with the ScanFront 300P.

For more information visit www.usa.canon.com.

About Canon U.S.A., Inc.

Canon U.S.A., Inc., is a leading provider of consumer, business-to-business, and industrial digital imaging solutions. Its parent company, Canon Inc. (NYSE:CAJ – News), a top patent holder of technology, ranked fourth overall in the U.S. in 2009†, with global revenues of US $ 35 billion and is listed as number six in the computer industry on Fortune Magazine’s World’s Most Admired Companies 2010 list. Canon U.S.A. is committed to the highest levels of customer satisfaction and loyalty, providing 100 percent U.S.-based consumer service and support for all of the products it distributes. At Canon, we care because caring is essential to living together in harmony. Founded upon a corporate philosophy of kyosei – “all people, regardless of race, religion or culture, harmoniously living and working together into the future” – Canon U.S.A. supports a number of social, youth, educational and other programs, including environmental and recycling initiatives. Additional information about these programs can be found at www.usa.canon.com/kyosei. To keep apprised of the latest news from Canon U.S.A., sign up for the Company’s RSS news feed by visiting www.usa.canon.com/rss.

†Based on weekly patent counts issued by United States Patent and Trademark Office.

All referenced product names, and other marks, are trademarks of their respective owners.

Availability and specifications of all products are subject to change without notice.

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¹ Examples based on typical settings, rated in pages/images per minute with letter-sized documents, portrait feeding direction, up to 200 dpi. Actual procession speeds may vary based on PC performance and application software.

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Document scanning – Yahoo! News Search Results

Document scanning

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Document scanning

Onsite and Offsite Document Scanning Services

admin — Sat, 08 Jan 2011 17:46:19 +0000

Managed Outsource Solutions (MOS) is a US-based outsourcing solution provider which provides comprehensive document conversion, data conversion, and data entry services to a diverse client base around the world.

Five Great Reasons to Invest in Document Scanning Services

admin — Wed, 05 Jan 2011 17:48:04 +0000

Data Capture Solutions is a UK company providing document scanning and document management systems to global business. Their document scanning services include bulk document scanning, forms capture, data conversion and data entry services, as well as invoice scanning and processing, workflow, email archiving, mailroom services, and postroom services.

How to Make an Informed Decision About Document Scanning & Document Management

admin — Sun, 02 Jan 2011 17:47:48 +0000

Mitch is the principal founder of Digiscribe, which he formed in 2002 to provide companies of all sizes with cost-effective paperless office solutions. With over 20 years of experience in the information services industry, Mitch brings a wealth of expertise and insight to the company. He is a CompTIA Certified Document Imaging Architect (CDIA+); a certification that proves expertise in the technologies and best practices used to plan, design, and specify a document imaging, management system. Mitch served as Chairman and Committee Member of the Association of Information and Image Management (AIIM) Document Management Service Bureau Executive Forum. He speaks at various industry seminars and trade shows. In 1988, Mitch founded International Data Services (IDS) of New York. Under his leadership, IDS grew to become a leading data management company, providing data entry, data processing, coding and indexing services to corporations and service bureaus nationwide, as well as litigation support and database building services to leading law firms. In 1997, Mitch merged IDS into ImageMax, a nationwide information management services company. While at ImageMax, he served as the National Sales and Marketing Manager and held a seat on the Board of Directors for three years. Certifications ? Certified Document Imaging Architect (CDIA+) ? Digitech Systems Certified Reseller ? FileBound Certified Professional ? AnyDoc Certified Referral Reseller

Education ? MBA, Hofstra University ? Bachelor Degree, Hofstra University

Community Involvement ? Founding Member, Briarcliff Manor Education Foundation ? Midnight Run Coordinator (provides food and clothing to the homeless in metropolitan NYC).

Document Management Makes Sense

admin — Wed, 05 May 2010 09:14:04 +0000

It is estimated that 80% of all businesses in the UK admitted that information is still stored solely on paper. A recent survey revealed that valuable time is spent trying to locate paper documents, thus resulting in staggering financial losses. The survey also showed that accountancy, legal, education, and financial professionals dealt with an above average percentage of paper ranging from 54% to 57%.

Change are coming slowly to some organizations and some of these companies are still filing important papers away in traditional filing cabinets, this can cause loss of important documents and files, and if no backup system is in place a disaster such as flooding could easily destroy 80% of valuable data stored in filing cabinets.

It makes sense to digitize paper documents into a searchable online library of information and this is where document management comes into play. There are so many benefits to document management, the process integrates technologies to create, store, automate and manage your digital documents library.

The process is so simple scanners are used to digitize your paper into electronic format, and computers are used to store and retrieve the documents. This can be so beneficial for example to allow access from remote locations.

Most business have suffered a misfiled document in their filing system no matter how foolproof they think it is, but with electronic records, this is a thing of the past, and any information can be retrieved so easily also offers the ability to be viewed by many members of staff at once.

Click2Scan specialists in document scanning and document management provide a ‘tip top’ scanning service with solutions for all businesses, and organizations throughout the UK. They are masters when it comes to understanding their customers needs, daily challenges, legal requirements for document retention and archival, offering a ‘tailored’ solution to each and every customer.

It makes sense to seek out a professional for your entire document scanning and digitizing hard copy information, your search stops with Click2Scan, their focus in entirely on this important area of business, and can offer expert advice and opinion also providing support and backup to all their clients.

Their portfolio of services is the complete package and includes, hardware and software sales, document management software, document scanning services, document scanner hire, photo, slide and negative scanning.

It doesn’t matter where you are in the UK Click2Scan is your solution to all scanning issues whether it is, scanning data, microfilm scanning or just plain and simple paper scanning it makes sense to choose Click2Scan.

For further information visit: www.click2scan.co.uk

Editor’s note:

Click2Scan: Specialists In Document Management

admin — Tue, 04 May 2010 09:12:41 +0000

So why not pass the buck to a company that spends its entire time concentrating on the one and only technology field of document scanning and digitising hard copy information.

Click2Scan specialists in document scanning have the whole package in terms of focusing on this important area of business, and offer their clients expert advice and opinion, also provide support and backup every step of the way. Services include, hardware and software sales, document management software, document scanning services, document scanner hire, photo scanning, slide and negative scanning.

Click2Scan can help a business to eliminate nearly all paper from those bulging filing cabinets, by scanning documents and converting them to PDF files, and using optical character recognition (OCR) software, to digitize copies of document text, thus making them searchable, easy to back up and accessible from just about anywhere.

The online store will give you in depth information of all the service on offer, encompassing archiving of documents, Click2Scan will collect a companies files, scan them to their requirements and return electronic images with the originals being securely shredded, or for document management which is a sophisticated way of finding information faster, keeping all information in one place, and of course its easy to search for specific documents, Click2Scan work with a great solution called File Director.

Click2Scan are probably the UKs largest photo scanning company, and scan photos for clients who want their old photos converted to digital images, also offer a more tailored service for businesses who may want old product or marketing literature converted.

A spokesman for Click2Scan said “because we use scanners with feeders for the bulk of photo scanning this allows us to scan photos comparatively quickly, and we guarantee you will be happy with our service and the results, or we will re-scan any photos for you, and we are confident to offer this guarantee because of our very high standards, all photos are scanned until perfect”.

With offices in London and Wiltshire it doesn’t matter where you are in the UK, Click2Scan are able to assist, and their portfolio of clients is very impressive such as Police, NHS, Local Government and commercial businesses no matter how small.

Click2Scan have the expertise and technology in place to take on all scanning and document management processes, whatever it is, scanning data, microfilm scanning and have many more strings to their proverbial bow, so why not pass the buck, let Click2Scan handle all your document scanning and digitising hard copy information, after all this is a very important area of business.

For further information visit: www.click2scan.co.uk

Editor’s note:

Streamlining Business Processes using Document Management and Imaging Software

admin — Mon, 03 May 2010 09:20:41 +0000

Reliance on old technology and outdated document management systems can hamper business and process efficiency. Filing cabinets and basement shelves filled with millions of files of unstructured data have been a popular storage method for decades – but these have become outdated and a hindrance to productivity. Small, medium and large business enterprises regularly face problems involving slow communication with clients; unsecured private information; stagnant document flow; unreliable information tracking and monitoring; and slow recording of data.

New technology is changing the way that businesses function. Complete control and flexibility of previously unstructured and inaccessible data can be achieved by uploading information instantly, digitising the data with optical character recognition software and providing easy access to stored information through sophisticated document management technology.

Document scanning, digitising and electronic data storage has become a necessity for streamlining business processes. Digital data storage allows for quick and easy processing and retrieval of large volumes of information which can then be accessed as complete digital files – through the use of scanners and document management software.

Scanning equipment and recognition software solutionsDifferent procedures and document types require different scanners and types of digital recognition software. For example, there are book scanners for capturing data from books, high volume scanners for capturing large volumes of office files and documents, desktop scanners for everyday paperwork and microfiche scanners for converting and storing data on existing microfiche as digital information.

High volume scanners can process hundreds of pages or images per minute. There are specialised scanners which can accommodate documents varying in size from business cards or passports up to A0 – large maps, books or documents like building plans. Most often, scanners handle A4 or A3 documents and offer either simplex scanning, where only one side of the page is scanned, or duplex scanning, where both sides are scanned.

Capture and recognition software converts information by taking the scanned version of hardcopy documents and converting it into digital data. Optical character recognition (OCR) software can recognise text and/or symbols and can, for example, output a scanned spreadsheet as a fully-editable Excel file. Document management software stores and organises digitised documents. This software allows for complete control over the storage of digital assets and enables quick and easy searches for documents and specific data from the scanned document repository.

Streamlining business processes with document scanning and data storageUnstructured data is the term given to hardcopy documents such as receipts, records and financial statements. It is unstructured because the information exists on paper and not as digital information in a database. It is hard to share, collaborate on and – often – even find! Without a digital management system to organise the data, a business that relies on such methods wastes time and resources searching for hardcopy documents and processing the information these documents contain. Consequently service to their clients will be hindered.

Modern scanning and document management solutions offer functions that are simple to use and do not require time-consuming training. Storing data that is captured by scanners, processed by capture and recognition software and housed in an electronic document management system is quick and does not damage documents or compromise quality. Records can be preserved properly, particularly through colour scanning at optimal resolution.

Once hardcopy data is scanned, digitised and stored in a database which has been calibrated according to a specific content management software solution, the files are accessible via a customised interface such as a network or web interface. Easy-to-use search functionality allows for quick and effective access to files stored in the repository through keyword recognition, reference numbers and a variety of other search and indexing criteria. Electronic recognition and document management software is easy to use and can be integrated with any existing information storage infrastructure.

Companies which store confidential documents as unstructured data often run the risk of information and security breaches. Digital document management of private information guarantees that information will remain classified and safe. Access rights and varying permission levels for the document repository can be assigned by the archive manager, who controls who may access the information in the document management database.

Good scanning and document digitising companies should offer a service level agreement, guaranteeing that their equipment, scanning services and enterprise content management solutions will provide continuous assistance to their clients and ensure that investment in such systems is optimised.

A more efficient document workflow means more time can be spent on other procedures and operations. This creates the opportunity for a business to offer a better product and service structure, resulting in satisfied clients, increased profitability and outstanding service levels. Fast, easy access to well-managed data is paramount to the efficient functioning of a business.

First Coast Technologies offers a range of world-class business scanners; scanning/recognition software solutions; and scanning equipment to help businesses digitise and streamline their operations.

Scan The Resume To Get Hired

admin — Sun, 02 May 2010 09:17:08 +0000

Introduction
We are all familiar with the process of looking for a job, contacting the business of interest, interviewing, and finally getting hired or starting the process over. Your resume is your ticket to visiting each prospective employer and will grant you an approval or rejection. The resume is an integral part of the process because it reflects heavily upon you; essentially it speaks volumes on your efficiency and performance.
There was a time when aspiring employees would mail, fax, or personally deliver their resume. Then, web sites were created that allowed those looking for a job to post their resume so employers could locate them. Today, organizations use document scanning technology to align applicants with job opportunities.
The content is much like it always has been: a summary of qualifications and work experience. The resume is logged according to keywords and phrases that describe the applicant’s skills and desired position.
Follow appropriate format and content tips provided below in orchestrating your scanned resume:
Format
-Use white 8 ½ X 11 paper
-Provide a laser-printed original
-Do not use dot-matrix or low-quality photocopies
-Do not fold or staple paper
-Use Times, Futura, or Optima fonts
-Do not use decorative fonts
-Use a font size ranging from 11-14 points
-Do not exceed 65 characters per line
-Use all caps for major headings (no bold, italics, or underlining)
-No bullets or lines
-Left justify the text
-No multiple columns
Content
Content is to be comparable to a traditional resume with the exception of using more keywords or phrases that may be used by employers seeking out employees. Have your resume include the following:
-Industry or job-specific keywords
-Note skills or certifications according to industry standards
-Add a ‘key skills’ or ‘summary of accomplishments’ section in order to augment the number of times keywords and phrases are used
-Think in terms of the employer. What words or phrases would they use in their search? Make sure to contain them in your resume.
If there are particular employers of interest, look at their literature or website and focus on what jargon they use or how they describe job openings and use the same terms in your resume.

AccuServe has been involved in document management solutions for over 10 years. We apply our experience and quality control standards to provide our clients exceptional value and service.

Document Management Software – Solving the Document Storage Problem

admin — Sat, 01 May 2010 09:15:03 +0000

Copyright (c) 2008 Bill Thomas
Document storage—how you handle that endless collection of reports, memos, charts, photos and other items your business accumulates — is one of the most important decisions you make in business. I call it a “stealth business decision” because if you don’t make a plan for storage upfront it can sneak up on you and can become an overwhelming problem. Whether you decide on an old-fashioned (and common) boxed storage solution, an open shelf filing plan or a more manageable and efficient electronic system, how you store your documents is something you dare not leave for low-level staff to work out on their own. The result of that can chill your blood!
The problems with an on-site box method of file storage are fairly obvious. They eat up a lot of valuable floor space and the busier your office is, the worse the crowding. This type of document storage also leaves you open to theft and unauthorized review of important corporate documents by low-level personnel, cleaning staff — pretty much anybody with an extra dose of curiosity. At the very least, it makes sense to house these boxes of vital records in a secure off-site location where carefully screened professional staff can assure that no one but your specially authorized employees have access.
Many medical offices keep records of current patients in color-coded open shelf filing systems. Medical professionals need these documents at their fingertips and onsite storage seems like a good solution. However, as the number of records grows they can quickly overtake the space set aside for document storage. Many new medical offices are turning to electronic document storage systems that still keep patient records at staff’s fingertips, while eliminating the cumbersome, and let’s face it, ugly bulging patient files that cloak many office walls.
If your office is overcrowded with boxes and files, and you’re trying to select a storage solution, make sure these questions figure into your decision process:
If we want to use an off-site boxed file storage system, does the company under consideration use a bar-code tracking system for items in storage?
If you use an off-site document storage solution, does the company provide storage boxes, collect your records and catalog them for you, or work with you in doing so?
Does your off-site content storage provider help you establish a retention strategy and agree to adhere to it?
Does your document management provider offer a shredding service and assure confidential record destruction?
If you are using an electronic document storage system does your potential provider offer digital imaging and document scanning services?
How easy is it to retrieve information from the document management solution and how quickly can records be in your hands or on your computer screen?
What are the hours when service is available? Do these business hours meet your needs?
Is the document storage solution under consideration economical?
Are documents stored within the system tracked from inception to destruction — the entire life of the document?
Clearly, what at the outset may seem like an easy, even a “no brainer” decision is anything but. Make your file storage decisions upfront and with full consideration of the many options at your disposal. This is the way to guarantee you end up with a structured, effective document storage system that increases productivity, meets your needs and gives you real peace of mind.

By William Thomas, Owner and CEO at USA-ONE Interactive